Directorate of General Affairs

Responsibilities

Implementation of the Ministry's human resources management policy
Application of the Government's policy on training of staff in service at the Ministry
Coordination of the drawing up of the Ministry's staff training plan
Monitoring of the improvement of working conditions
Preparation of administrative staff-management acts
Preparation of staff assignment measures within the department
Handling of staff disciplinary files
Application of the legislative and regulatory texts on the Ministry's staff expenditure
Data entry and payroll validation of acts of taking on charge, recruitment, promotion, appointment, advancement in grade and rank
Data entry and payroll validation of allowances and various bonuses
Data entry and payroll validation of family benefits
Updating of the payroll file
Drawing up, settlement and signing of acts granting pension rights and life annuities, after endorsement by the competent services
Management of the Ministry's staff pensions
Updating of the staff file
Monitoring of the use of the IT applications for the integrated management of State personnel and payroll
Drawing up and monitoring of the execution of the Ministry's budget
Acquisition, management and maintenance of the Ministry's movable and immovable property
Technical preparation of public procurement files, in liaison with the Ministry in charge of public contracts

Sub-units

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Unit SIGIPES Project Management Unit Head of Unit

Responsibilities

Centralisation and permanent updating of the electronic staff and payroll files of the Ministry
Production of payroll documents
Operation and maintenance of the IT applications of the Sub-directorate of Personnel, Payroll and Pensions

Composition

The Head of Unit, assisted by two (02) Assistant Study Officers.

Decree n° 2012/644 of 28 December 2012 - Article 50

Sub-directorate Sub-directorate of Personnel, Payroll and Pensions Sub-Director

Responsibilities

Centralisation and permanent updating of the Ministry's physical staff and payroll files
Preparation of staff assignment measures within the Ministry, in accordance with the organic framework
Monitoring of staff careers
Drawing up of the sectoral training plan for the Ministry's staff
Preparation of staff management acts
Handling of staff disciplinary files
Preparation of staff disciplinary files
Social assistance to staff and support for associative and cultural life
Use of the IT applications for the integrated management of State personnel and payroll
Management of pensions
Preparation of payroll elements and payroll accessories
Data entry and payroll validation of the taking on charge of acts of recruitment, promotion, appointment, advancement in grade and rank
Data entry and payroll validation of allowances and various bonuses
Data entry and payroll validation of family benefits
Updating of the payroll file
Drawing up and settlement of acts granting annuities for workplace accidents and occupational diseases

Department Personnel and Continuing Training Service Head of Service

Responsibilities

Preparation of acts relating to the Ministry's human resources management
Management of work posts
Updating of the staff file
Preparation of staff disciplinary files
Centralisation of the internal staff's training needs
Identification of the internal staff's training needs
Selection of applications and practical organisation of seminars and training courses for internal staff
Drawing up and updating of the annual staff training schedule
Monitoring of relations with national and international bodies interested in capacity building

Office Civil Servants Personnel Office Head of Office

Decree n° 2012/644 of 28 December 2012 - Article 52

Office Non-Civil Servants Personnel Office Head of Office

Decree n° 2012/644 of 28 December 2012 - Article 52

Office Continuing Training Office Head of Office

Decree n° 2012/644 of 28 December 2012 - Article 52

Office Forward Staff Planning Office Head of Office

Decree n° 2012/644 of 28 December 2012 - Article 52

Department Payroll and Pensions Service Head of Service

Responsibilities

Preparation of the payroll and payment instruments
Processing of family benefit files
Preparation of acts relating to payroll accessories
Data entry and payroll validation of the taking on charge of acts of recruitment, promotion, appointment, advancement in grade and rank
Data entry and payroll validation of allowances and various bonuses
Data entry and payroll validation of family benefits
Updating of the payroll file
Drawing up, settlement and signing of acts granting pension rights and life annuities, after endorsement by the competent services
Drawing up, settlement and signing of acts granting annuities for workplace accidents and occupational diseases, after endorsement by the competent services
Financial processing of files on illness and occupational risks
Documentation and archives relating to payroll
Preparation of pension acts
Drawing up of pension listings
Management of disputes, in liaison with the Ministry in charge of Finance

Office Payroll and Sundry Benefits Office Head of Office

Decree n° 2012/644 of 28 December 2012 - Article 53

Office Pensions Office Head of Office

Decree n° 2012/644 of 28 December 2012 - Article 53

Department Social Action Service Head of Service

Responsibilities

Informing staff on assistance procedures relating to occupational diseases, workplace accidents and medical coverage, in liaison with the Ministries in charge of finance and health
Monitoring of the improvement of working conditions in the services
Support for the associative and cultural life of the Ministry's staff

Decree n° 2012/644 of 28 December 2012 - Article 54

Decree n° 2012/644 of 28 December 2012 - Article 51

Sub-directorate Budget Sub-directorate Sub-Director

Responsibilities

Preparation and monitoring of the execution of the Ministry's budget
Supply of the services
Advice and assistance in the acquisition of equipment
Drawing up and monitoring of the programming of contracts
Compliance with and monitoring of procurement procedures and control of the execution of Public Contracts, in liaison with the Ministry in charge of public contracts
Register and statistics on the Ministry's public contracts
Disputes relating to public contracts

Department Budget Service Head of Service

Responsibilities

Preparation of the Ministry's budget
Monitoring of the execution of the financial commitments of the central services
Monitoring of the execution of the operating and investment budget

Office Budget Preparation Office Head of Office

Decree n° 2012/644 of 28 December 2012 - Article 56

Office Budget Execution Monitoring Office Head of Office

Decree n° 2012/644 of 28 December 2012 - Article 56

Department Public Contracts Service Head of Service

Responsibilities

Preparation of Invitation-to-Tender or Consultation files
Compliance with and monitoring of procurement procedures and control of the execution of public contracts, in liaison with the Ministry in charge of public contracts
Keeping of the register and statistics on the Ministry's public contracts
Monitoring of disputes relating to public contracts
Preservation of the Ministry's public contract documents
Transmission of all documents relating to public procurement to the Ministry in charge of public contracts

Office Tenders Office Head of Office

Decree n° 2012/644 of 28 December 2012 - Article 57

Office Contract Execution Monitoring and Control Office Head of Office

Decree n° 2012/644 of 28 December 2012 - Article 57

Decree n° 2012/644 of 28 December 2012 - Article 55

Sub-directorate Sub-directorate of Infrastructure, Equipment and Maintenance Sub-Director

Responsibilities

Studies relating to the preparation and management of construction projects
Standardisation of construction operations
Control of the siting of vocational training infrastructure
Definition and dissemination of maintenance standards
Miscellaneous maintenance works
Management of maintenance teams
Preservation and security of the Ministry's property
Centralisation and use of data on equipment

Department Construction Standards Monitoring Service Head of Service

Responsibilities

Monitoring of architectural and technical studies carried out by competent structures
Drawing up of construction project sheets
Participation in the choice and acquisition of land, in liaison with the Ministry in charge of State property
Monitoring of the siting of infrastructure
Identification of construction needs

Decree n° 2012/644 of 28 December 2012 - Article 59

Department Materials, Equipment and Maintenance Service Head of Service

Responsibilities

Collection of data on equipment
Listing of equipment needs
Monitoring of the use of materials and equipment
Drawing up of the technical specifications of equipment
Design and application of equipment-use standards
Advice and assistance to the technical Directorates in the acquisition of equipment
Custody, preservation and securing of equipment
Monitoring of the application of safety regulations, in liaison with the administrations concerned
Monitoring of the cleanliness of premises and their surroundings, and identification of maintenance needs

Decree n° 2012/644 of 28 December 2012 - Article 60

Decree n° 2012/644 of 28 December 2012 - Article 58

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